Research Platform Privacy Notice

Why we collect your personal information

• Provide you access to and administer the University’s various research equipment booking systems
• Administer any equipment training, workshops or consulting sessions you register for
• Provide you with updates and further information regarding various programs, training, workshops, events or newsletters that you have expressed interest in receiving
• Facilitate the capture of research outputs associated with platforms
• Inform general business analysis, quality assurance, reporting and planning activities. This includes contacting you to participate in feedback surveys on the systems we administer and the activities we run (listed above)

The “processing" of personal information refers to all activities relating to the management of your personal information, from its collection and use, through to its storage and disposal, and everything in between.

How we process your personal information

We will process your personal information as necessary for our legitimate interests in accordance with applicable privacy laws, and only under the following circumstances:

• for the purpose for which it was collected; or
• a related purpose which you might reasonably expect; or
• where you have consented to the processing; or
• if we are required or permitted to do so by law

We may share your personal information with:

• contracted service providers or partners engaged by us to perform legitimate functions on our behalf

In some instances, your personal information may be transferred outside of Victoria or Australia (for example, where providers are located internationally or use a cloud-based system with servers based in international jurisdictions).

We take all reasonable steps to ensure that the interstate or overseas transfer of personal information is in accordance with our privacy obligations as outlined in the University’s General Privacy Statement.

Further privacy information

Refer to the University’s General Privacy Statement for general information about how we process and protect personal information, including:

• our lawful basis for processing personal information
• collection, use and disclosure of personal information

• accuracy, security and storage of personal information;
• retention and disposal of personal information;
• your individual rights; and
• applicable privacy laws.

Your rights

You may request access to, or correction of, your personal information we hold, or exercise your individual rights as applicable under relevant privacy laws, unless this would have an unreasonable impact on the privacy of others or would contravene the University’s other legislative obligations.

If the lawful collection of your personal information is based on your consent, you have the right to withdraw your consent at any time. However, this will not affect the lawfulness of our processing of your information prior to you withdrawing your consent.

Contact

For further information you can contact us at ric-researchinfrastructure@unimelb.edu.au. For further information about how the University manages personal information, and for details of how to make an enquiry, lodge a complaint, or to contact the University’s Privacy and Data Protection Officer, please refer to our Privacy webpage, view the University's Privacy Policy or contact privacy- officer@unimelb.edu.au.

Last updated: November 2023