Project Grants

Critical Dates

Wednesday 10 January 2018

Applications open in RGMS

Monday 10am, 22 January 2018

New Investigator (NI) Eligibility Application due to RIC via RGMS

Wednesday 5pm, 14 February 2018

Minimum Data due in RGMS

15 - 19 February 2018

3 day submission window for review of draft applications by RIC

Wednesday 7 March 2018

Final submission due to RIC

Transitional arrangement information for new Grant Program including 2018 application caps.


The objective of the Project Grants scheme is to support the creation of new knowledge by funding the best investigator-initiated research project plan of five years or less, in any area relevant to human health.

A Project Grant application must outline a research proposal that describes the investigation of a new research idea(s). The proposal must support a particular set of aims and the budget must be directed to those aims. Single investigators or teams of up to 10 Chief Investigators (CIs) are supported as well as New Investigators (early career investigators). Please see further information on New Investigator eligibility below.

Applicants can choose whether to apply for funding from only one or several organisations that offer funding through the NHMRC Project Grants scheme. Applications for the following funding bodies will be required to complete Supplementary Questions in addition to the standard NHMRC Project Grants application:

  • Cancer Council Victoria funds projects between one and three years, providing up to $100,000 per annum
  • Cancer Australia varies between the three funding categories, funding projects between one and three years and providing up to $100,000 or $200,000 per annum depending on the category.

Research, Innovation & Commercialisation (RIC) has a Submission Procedure for Major ARC/NHMRC Grants Rounds. Please review the scheme specific details prior to submitting your application as it will be strictly adhered to.

Key Changes for 2018

Key changes are detailed in the Funding Rules (all schemes and scheme-specific) and Advice and Instructions for Applicants (all schemes and scheme-specific). Please refer to these documents for additional changes.

New Application Limit

Applicants may submit up to 2 new applications as a CI in the 2018 round of the NHMRC Project Grants. This is in addition to the maximum that the maximum number of Project Grants a CI can hold is six. Project Grants "held" includes all existing Project Grants that will be continuing in 2019 as well as the new applications. For example, if an applicant will hold five active Project Grants in 2019, only one Project Grant application may be submitted in 2018.

Advice for Program Grant awardees can be found in Attachment C of the Project Grant Scheme-Specific Funding Rules.

Changes to New Investigator (NI) Approval Process

The NI initiative aims to support early career researchers who are yet to receive significant research funding through a competitive grants process. Applicants wishing to apply as an NI status must apply for NI status - please see due dates above.

To be eligible, all CIs named on an application must meet all of the following criteria:

  • The letter advising PhD thesis was passed was dated on or after 24 January 2008, unless career disruptions exist (see section 6.2 of the NHMRC Funding Rules 2018); [* See note below regarding applicants who do not currently hold a PhD]
  • The CI has not been named as a CI on an NHMRC research support grant; and
  • The CI has not been named on any competitively awarded grant where the total research support funding awarded equals AUD $250,000 or more (salary support may be deducted from this total however please refer to section 5.2 of the Project Grant Scheme-Specific Funding Rules).

For the 2018 round, the process of applying for NI status has changed and requests must be certified by your RAO prior to NHMRC's deadline. Further information on how to apply can be found in section 5.2.1 of the Project Grant Scheme-Specific Funding Rules and in the New Investigator (NI) Status Advice & Instructions to Applicants. Please ensure the most relevant Administering Instituion is listed on your request (see NHMRC's Administering Institutions list) - in most cases this will be UoM. Institutions not named as the RAO on an NI request will not be able to view the request in RGMS.

*Note - Applicants without a PhD should either:

  • Enter the anticipated completion date of their PhD in the PhD award notification date field; or
  • Enter 24 January 2018 in the PhD award notification date field if they do not have a PhD and are not enrolled to complete one.

How to apply

  1. Submit a Notice of Intent (NOI)

    The NOI should be completed early to provide RIC with CIA contact details.

  2. Complete/update RGMS Profile and CV

    The CI will need to obtain access to RGMS to complete this step.

  3. Review the funding documents

    The CI should read the NHMRC All Schemes and Scheme Specific: Funding Rules, Advice and Instructions to Applicants and Guide to Peer Review documents. These documents can be found in the Supporting documents below.

  4. Complete draft application in RGMS

    Complete the draft application in RGMS. A mandatory pre-formatted Microsoft Word template for the Grant Proposal should be downloaded from the NHMRC website. We suggest the formatting in this template is not amended as this could render applicants ineligible.

  5. Email a 'Review ready' application to RIC

    Email a draft application to RIC for review. A hardcopy is not required.

    • Use the ‘Request Latest Snapshot Report’ function in RGMS.
    • Email two snapshot reports and the draft Grant Proposal (as a PDF). A UOM Authority to Submit form is not required at this stage.
    • If applicable, also email Supplementary Questions for Cancer Australia and Cancer Council Victoria.

    RIC will send an email upon receipt.

  6. Complete the application after feedback

    After taking feedback from RIC into consideration, complete the application in RGMS. It is suggested advice is sought from colleagues, Faculty Mentors, etc. before finalising the application.

  7. Certify the application in RGMS

    Certify the application via the ‘CI Certification’ function in RGMS. Snapshot reports will be automatically generated, please wait for these to be produced. The application will be locked once certified and status then will be Submitted to RAO.

  8. Cancer Australia and/or Cancer Council Victoria Supplementary Question forms

    The Cancer Australia and/or Cancer Council Victoria Supplementary Question forms must be provided to RIC as a .doc or .docx file once the application has been certified in RGMS.

  9. UOM Authority to Submit form

    CIA to submit a fully completed UOM Authority to Submit form to RIC by email before 5pm on the final internal closing date. The form should be one PDF document and should include:

    • Completed compliance and eligibility section.
    • Signature of the CI and Head of Department/Institute Director.
    • Written evidence (e.g. email) from all CIs and AIs. This evidence must clearly state the application ID number and include the relevant "I certify..." text provided in the Authority to Submit form. Suggested wording is provided in the accompanying support document. All written evidence must be attached to the finished Authority to Submit form in order of CI/AI listing with the other signatures.

    A hardcopy of the RGMS application is not required.

    Note that obtaining signatures/consents is an NHMRC requirement and the application cannot be submitted to NHMRC until RIC receives this form.

  10. RIC to submit the application to NHMRC

    RIC will then submit the application to NHMRC and CIA will receive a RGMS notification once this has been done.

Supporting documents





Questions and primary email

Key contacts

Anne Coco+61 3 8344 8265
Sophie Cleaves +61 3 9035 4878

Manage Your Grant