Department of Defense (DoD)

Critical Dates

Application submission to RIC no later than 5 days before the advertised deadline


The University of Melbourne encourages eligible researchers to participate in and lead proposals to the Department of Defense (DoD) in the United States.


View schemes on, the United States grants portal.

How to apply

  1. Communicate with International Grants Team, RIC and Program Director, DoD

    For higher chances of success, it is recommended that applicant conduct active discussions with the Program Director and the International Grants Team as early as possible and where relevant, the Faculty Research Office.
  2. Access application from and review documentation

    Search for the Funding Opportunity Announcement (FOA) number (generally in the format of ‘WX17-13-BTFI).
  3. Foreign Justification

    Consider what expertise your team has “unusual talent, resources or populations and/or environment conditions” that require the work to be done outside the USA.
  4. For applications with other organisations as the sub-awardees

    Forward the contact information for any external collaborators or contractors to the International Grants Team.
  5. Complete the draft application

  6. Submit to Themis Grants Submission Workbench

    Submission requires Head of Department approval, which can be obtained through Themis.
  7. Review Ready

    Ten days prior to submission date, email completed application and supporting documents in Word format to The International Grants Team will provide comments and suggestions within 5 working days.

    NB: Past experience has proven that organising supporting materials at the end of the grant writing process causes significant submission delays and impacts the quality of the application. It is recommended that applicant delegate tasks to the project team as early as possible.
  8. Submit by the Internal Deadline

    Submit to at least 5 working days prior to the deadline (if review is required, at least 10 working days is required).  NB. Please be aware of version controls issues during submission for the internal deadline (many small emails may cause confusion on both sides). RIC cannot guarantee successful submission for late or incomplete applications.

Supporting documents

Annotated SF424 files

SF424 Budget Template - working draft


Adelene Auyong, International Grants Officer

Jessica Brody, International Grants Officer